12-Week Refund Policy
Policy Overview
Cummings Graduate Institute considers the week in a term, starting on a Monday through the following Sunday.
A student who chooses to withdraw from a course more than five (5) calendar days after signing an Enrollment Agreement will follow this refund schedule:
- Before beginning one or more courses, meaning prior to the start of the first day of the course, the student is entitled to a refund of 100% of the tuition minus the Program Fee and Application Fee.
- After the commencement of one or more courses, the tuition refund, minus the Program Fee and Application Fee, amount shall be determined as follow:
| Length of Term | Percentage of Tuition Returned to the Student Minus the Application Fee and/or Program Fee | |
| 12 weeks | 1st week | 80% |
| 2nd week | 70% | |
| 3rd week | 60% | |
| 4th week | 50% | |
| 5th week | 40% | |
| 6th week | 30% | |
| 7th week | 20% | |
| 8th week | 10% | |
| 9th-12th week | 0% | |
Refund examples for the tuition rate for students enrolled Spring 1 2022 or prior
- 12-week Refund Example: If a student withdraws from a 12-week course during the second week, the student will be refunded 70% of their tuition paid excluding the application fee and program fee. For a student qualified for standard tuition, the refund amount would be: $1,050 (tuition cost for one (1) three (3) credit hour course) x 70% (refund percentage) = $735 (amount refunded to the student). This refund is mailed to the student within thirty (30) days from the date of withdrawal.
- 12-week Military Discount Refund Example: If a student withdraws from a 12-week course during the second week, the student will be refunded 70% of their tuition paid excluding the application fee and program fee. For a student qualified for military tuition, the refund amount would be: $945 (tuition cost for one (1) three (3) credit hour course) x 70% (refund percentage) = $661.50 (amount refunded to the student). This refund is mailed to the student within thirty (30) days from the date of withdrawal.
- 12-week TA/RA Discount Refund Example: If a student withdraws from a 12-week course during the second week, the student will be refunded 70% of their tuition paid excluding the application fee and program fee. The refund would be $472.50 (tuition cost for one (1) three (3) credit hour course) x 70% (refund percentage) = $330.75 (amount refunded to the student). This refund is mailed to the student within thirty (30) calendar days from the date of withdrawal.
Refund examples for the tuition rate for students enrolled Fall 2022 or later
- 12-week Refund Sample: If a student withdraws from a 12-week course during the second week, the student will be refunded 70% of their tuition paid excluding the application fee and program fee. For a student qualified for standard tuition, the refund amount would be: $1,200 (tuition cost for one (1) three (3) credit hour course) x 70% (refund percentage) = $840 (amount refunded to the student). This refund is mailed to the student within thirty (30) calendar days from the date of withdrawal.
- 12-week Military Discount Refund Sample: If a student withdraws from a 12-week course during the second week, the student will be refunded 70% of their tuition paid excluding the application fee and program fee. For a student qualified for military tuition, the refund amount would be: $1,080 (tuition cost for one (1) three (3) credit hour course) x 70% (refund percentage) = $756 (amount refunded to the student). This refund is mailed to the student within thirty (30) calendar days from the date of withdrawal.
- 12-week TA/RA Discount Refund Example: If a student withdraws from a 12-week course during the second week, the student will be refunded 70% of their tuition paid excluding the application fee and program fee. The refund would be $600 (tuition cost for one (1) three (3) credit hour course) x 70% (refund percentage) = $420 (amount refunded to the student). This refund is mailed to the student within thirty (30) calendar days from the date of withdrawal.
Policy Responsibility
Student Responsibility
It is the responsibility of the student to understand the policy and their financial responsibility to the Institute.
In addition, it is the responsibility of the student to ensure their contact information is correct in the Student Information System, Populi, so the Institute can properly mail a refund if applicable.
Instructor & Administrative Staff Responsibilities
It is the responsibility of the Registrar to ensure all necessary information for the course withdrawal is document in Populi and shared with the Student Billing Department
It is the responsibility of the Student Billing Department to ensure the refund is properly executed and documented in the Student Information System, Populi, and all monies due are refunded to the student within the thirty (30) calendar day time limit. In addition, it is the responsibility of the Student Billing Department to track all refunds for the Institution in the Accounting System, Quickbooks, and remain in compliance with state and accrediting bodies.
It is the responsibility of the Policy and Compliance Department to conduct random audits of refunds to ensure compliance with the Cummings Graduate Institute Refund Policy. These audits will be documented in the Student Information System, Populi.
Policy Procedure
A refund determined upon a student’s withdrawal from a course at the Institute. Below are the actions steps taken upon a student withdrawing from a course:
- The Registrar receives notice of the course withdrawal and then notifies the Student Billing Department. The Registrar will include the exact date of notification from the student.
- The Student Billing Department will then review the notice from the Registrar and then determine the refund based upon the chart listed in the policy.
- After the refund amount is determined, the Student Billing Department will notify the student of the refund amount and whether or not they will be receiving a check or what their remaining balance is on their student account.
- Finally, the Student Billing Department will issue the refund within thirty (30) calendar days of the initial course withdrawal notification.
Forms
At this time, there are no student forms associated with this policy.
Approvals/Revision History
Policy was revised on: March 27, 2023
Policy was approved by: Amanda Harrison, Chief Operating Officer, March 27, 2023
