Course Withdrawal Policy

Policy Overview

The start of the first day of instruction and prior to the final day of instruction, a student may request to withdraw from a course. A withdrawal may only be granted if the request to withdraw is received within the stated timeframe and the student has a passing status in the course or the Director of the Program has given approval. A student may not withdraw from a course after the faculty member has submitted a final grade or after the course’s end date. Degree-seeking students must send requests to withdraw from a course to their Academic Advisor or the Registrar.

Non-degree seeking students must send requests to withdraw from a course to the Registrar (registrar@cgi.edu). The withdrawal could affect the student’s refund according to the Refund Policy.. Course withdrawals may negatively impact Satisfactory Academic Progress (SAP).

Policy Responsibility

Student Responsibility

It is the student’s responsibility to initiate the withdrawal. Students are strongly encouraged to review all Institute policies regarding dropping or withdrawing from courses.

Academic Advisor/Registrar Responsibility

It is the responsibility of the Academic Advisor and Registrar to process the withdrawal and to notify the student if the withdrawal would result in a change in Satisfactory Academic Progress (SAP).

Student Finance Responsibility

It is the responsibility of the Student Finance Department to process the student’s refund if applicable for the withdrawal and to notify the student of any financial changes or updates to their term invoice.

Policy Procedure

If a student would like to withdraw from a course after the start of the term  but prior to the last day of courses, they will need to notify their Academic Advisor or the Registrar (registrar@cgi.edu). The Registrar will then work with the Academic Advisor and student to process the withdraw and notify the Student Finance Team, who will then reach out to the student with next steps.

Forms

At this time, there are no student forms associated with this policy.

Approvals/Revision History

Policy was revised on: June 2nd, 2020

Policy was approved by: Amanda Harrison, Chief Operating Officer


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