Concurrent Program Enrollment Policy

 

Policy Overview

Concurrent programs are defined as two or more academic programs that may be pursued at the Cummings Graduate Institute for Behavioral Health Studies (CGI) by a student resulting in completion of the requirements for two or more degree-seeking and or non-degree seeking programs. Enrollment in concurrent programs is regulated by CGI. Overlap of credits allowed (i.e., where credit hours can count towards more than one program) is governed by the Concurrent Program Enrollment Policy.

Definitions

Overlap Credit - An overlap credit is a credit hour that counts toward more than one degree-seeking or non-degree program’s program of study.

Concurrent Enrollment - A concurrent enrollment exists when a student is simultaneously enrolled in any combination involving more than one degree seeking or non-degree seeking program.

Program of Study - A program of study outlines the course requirements of a degree-seeking or non-degree seeking program. A student enrolled as a degree-seeking or non-degree student at CGI has access to their program study from enrollment through degree completion or program withdrawal.

Alumni - Alumni are graduates of degree-seeking or non-degree seeking programs at CGI.

Withdrawn Student - A withdrawn student is an individual who has previously enrolled in a degree-seeking or non-degree program and withdrew their enrollment voluntarily prior to degree completion. A withdrawn student may or may not have completed course credits on their transcript.

Policy Responsibility

The Admissions Coordinator is responsible for following and enforcing this policy at all times during the admissions process.

The Registrar and Enrollment Coordinator is responsible for following and enforcing this policy at all times during the enrollment, student records, and degree conferral processes.

Program Directors are required to abide by this policy during admissions review processes, enrollment processes, and program oversight processes and in which they are involved.

Academic Advisors are responsible for following and enforcing this policy at all times during the advising and program of study processes for degree seeking students.

It is the responsibility of the Policy and Compliance Office to conduct random audits of program of study documentation in student records to ensure compliance with the Concurrent Program Enrollment Policy.

Policy Rules & Requirements

Prospective Students

Prospective students may apply for admission to two or more degree-seeking and or non-degree programs under the following conditions.

Prospective Degree Seeking Students

In the case of a prospective degree seeking student, who intends to obtain another degree seeking program.

  • During the admissions application process, the students must apply to each degree seeking program they wish to pursue via the Degree-seeking Admissions Application.
  • Only 25% of degree seeking program credits  can be overlapped between degrees (count towards both programs). Grade of B of higher required for a course to be considered for overlap. 3.0 Minimum cumulative GPA requirements. One retake permissible. Retakes exceeding one instance are not eligible for overlap. Credits must be completed within 7 years to count towards overlap.
    • For students enrolled in the Doctor of Behavioral Health (DBH) degree program, 25% of the program credit hours are eligible for overlap. Example: DBH program credit hours = 60; 25% of 60 credit hours = 15 credit hours; thus 15 credit hours earned in the DBH program can count towards other degree-seeking programs as overlap credits when concurrently enrolled.
  • Both programs must give approval for any overlap at all. Program directors must sign-off with approval prior to enrollment in concurrent programs.
  • The student must coordinate with their academic advisor to ensure their coursework is being tracked accurately within their program of study each academic term of enrollment their first year of enrollment and bi-annually thereafter.
  • When a student is nearing program completion, the student must declare intent to graduate via the graduation application process for each degree program.
  • As of Feb. 10, 2021, the Doctor of Behavioral program is the only program at CGI eligible for VA Educational Benefits. VA Education Benefits eligible students should work with the school certifying officer (email: veterans@cgi.edu)  to confirm the credit limits and costs associated with adding a second degree-seeking program prior to enrolling in an additional program.

In the case of a prospective degree seeking student, who intends to obtain a non-degree graduate certificate:

  • During the admissions application process, the student should communicate their intent to enroll in one or more non-degree certificate programs in the Degree-seeking Admissions Application by indicating which non-degree certificate program they wish to pursue. 
  • Both programs must give approval for any overlap at all. Program directors must sign-off with approval prior to enrollment in concurrent programs.
  • Only 36% of degree seeking program credits can be overlapped between the degree and the Certificate. (Overlap means where a course is counted towards both the degree and the Certificate.) Grade of B of higher required for a course to be considered for overlap. 3.0 Minimum cumulative GPA requirements. One retake permissible. Retakes exceeding one instance are not eligible for overlap. Credits must be completed within 7 years to count towards overlap.
    • For students enrolled in the Doctor of Behavioral Health (DBH) degree program, 36% of the program credit hours are eligible for overlap. Example: DBH program credit hours = 60; 36% of 60 credit hours = 21 credit hours; thus 21 credit hours earned in the DBH program can count towards non-degree programs as overlap credits when concurrently enrolled.
  • Overlap credits can count towards any number of non-degree certificate programs within the credit hour limit of the degree seeking program. 
  • Even though a certificate is not a degree, the student must coordinate with their academic advisor for their degree seeking program to ensure their coursework is being tracked accurately within their program of study each academic term of enrollment.
  • When a student is nearing program completion, the student must declare intent to graduate via the graduation application process for each degree seeking and non-degree program.
  • As of Feb. 10, 2021, the Doctor of Behavioral program is the only program at CGI eligible for VA Educational Benefits. VA Education Benefits eligible students should work with the school certifying officer (email: veterans@cgi.edu)  to confirm the credit limits and costs associated with adding a non-degree certificate program prior to enrolling in an additional program.

Prospective Non-Degree Students

In the case of a prospective non-degree student, who intends to obtain more than one non-degree graduate certificate.

  • During the admissions application process, the student should communicate their intent to enroll in more than one non-degree certificate program in the Non-degree Admissions Application by indicating which non-degree certificate program they wish to pursue. 
  • 100% of non-degree program credits can be overlapped between non-degree certificate programs. (Overlap means where a course is counted towards both the degree and the Certificate.) Grade of B of higher required for a course to be considered for overlap. 3.0 Minimum cumulative GPA requirements. One retake permissible. Retakes exceeding one instance are not eligible for overlap. Credits must be completed within 7 years to count towards overlap.
    • For students enrolled in the Trauma Informed Care (TIC) certification program, 100% of program credit hours are eligible for overlap. Example: TIC program credit hours = 12; 100% of 12 credit hours = 12 credit hours; thus 12 credit hours earned in the TIC program can count towards non-degree programs as overlap credits when concurrently enrolled.
    • For students enrolled in the Integrated Behavioral Healthcare (IBH) certification program, 100% of program credit hours are eligible for overlap. Examples:
      • IBH, Speciality: Adult program credit hours = 16; 100% of 16 credit hours = 16 credit hours; thus 16 credit hours earned in the IBH, Speciality: Adult program can count towards non-degree programs as overlap credits when concurrently enrolled.
      • IBH, Speciality: Gerontology program credit hours = 13; 100% of 13 credit hours = 13 credit hours; thus 13 credit hours earned in the IBH, Speciality: Gerontology program can count towards non-degree programs as overlap credits when concurrently enrolled.
      • IBH, Speciality: Leadership program credit hours = 13; 100% of 13 credit hours = 13 credit hours; thus 13 credit hours earned in the IBH, Speciality: Leadership program can count towards non-degree programs as overlap credits when concurrently enrolled.
      • IBH, Speciality: Military Families and Veterans program credit hours = 12; 100% of 12 credit hours = 12 credit hours; thus 12 credit hours earned in the IBH, Speciality: Military Families and Veterans  program can count towards non-degree programs as overlap credits when concurrently enrolled.
      • IBH, Speciality: Women’s Health program credit hours = 14; 100% of 14 credit hours = 14 credit hours; thus 14 credit hours earned in the IBH, Speciality: Women’s Health program can count towards non-degree programs as overlap credits when concurrently enrolled.
  • Overlap credits can count towards any number of non-degree certificate programs within the credit hour limit of the degree seeking program. 
  • Non-degree students should track their program of study each academic term of enrollment to ensure the required courses are completed within the maximum time frame.
  • When a student is nearing program completion, the student must declare intent to graduate via the graduation application process for each non-degree program.
  • As of Feb. 9, 2021, non-degree certificate programs are not eligible for VA Educational Benefits. 

Enrolled Students

Enrolled students may pursue one or more additional degree-seeking and or non-degree programs under the following conditions.

Enrolled Degree Seeking Students

In the case of an enrolled degree seeking student, who intends to obtain a non-degree graduate certificate:

  • Degree seeking students can apply to participate in a non-degree certificate program after completing a minimum of 12 credits. To apply for non-degree certificate program admission, the student must complete the Non-Degree Admissions Application for Enrolled Degree Seeking Students.
  • Only 36% of degree seeking program credits can be overlapped between the degree and the Certificate. (Overlap means where a course is counted towards both the degree and the Certificate.) Grade of B of higher required for a course to be considered for overlap. 3.0 Minimum cumulative GPA requirements. One retake permissible. Retakes exceeding one instance are not eligible for overlap. Credits must be completed within 7 years to count towards overlap.
    • For students enrolled in the Doctor of Behavioral Health (DBH) degree program, 36% of the program credit hours are eligible for overlap. Example: DBH program credit hours = 60; 36% of 60 credit hours = 21 credit hours; thus 21 credit hours earned in the DBH program can count towards non-degree programs as overlap credits when concurrently enrolled.
  • Both programs must give approval for any overlap at all. Program directors must sign-off with approval prior to enrollment in concurrent programs.
  • Overlap credits can count towards any number of non-degree certificate programs within the credit hour limit of the degree seeking program. 
  • Even though a certificate is not a degree, the student must coordinate with their academic advisor for their degree seeking program to ensure their coursework is being tracked accurately within their program of study each academic term of enrollment.
  • When a student is nearing program completion, the student must declare intent to graduate via the graduation application process for each degree seeking and non-degree program.
  • As of Feb. 10, 2021, the Doctor of Behavioral program is the only program at CGI eligible for VA Educational Benefits. VA Education Benefits eligible students should work with the school certifying officer (email: veterans@cgi.edu)  to confirm the credit limits and costs associated with adding a non-degree certificate program prior to enrolling in an additional program.

Enrolled Non-Degree Students

In the case of an enrolled non-degree student, who intends to obtain another non-degree graduate certificate.

  • Non-degree seeking students can apply to participate in a non-degree certificate program after completing a minimum of 4 credits. To apply for admission to an additional non-degree certificate program, the student must complete the Non-Degree Admissions Application for Enrolled Non-Degree Students.
  • 100% of non-degree program credits can be overlapped between non-degree certificate programs. (Overlap means where a course is counted towards both the degree and the Certificate.) Grade of B of higher required for a course to be considered for overlap. 3.0 Minimum cumulative GPA requirements. One retake permissible. Retakes exceeding one instance are not eligible for overlap. Credits must be completed within 7 years to count towards overlap.
    • For students enrolled in the Trauma Informed Care (TIC) certification program, 100% of program credit hours are eligible for overlap. Example: TIC program credit hours = 12; 100% of 12 credit hours = 12 credit hours; thus 12 credit hours earned in the TIC program can count towards non-degree programs as overlap credits when concurrently enrolled.
    • For students enrolled in the Integrated Behavioral Healthcare (IBH) certification program, 100% of program credit hours are eligible for overlap. Examples:
      • IBH, Speciality: Adult program credit hours = 16; 100% of 16 credit hours = 16 credit hours; thus 16 credit hours earned in the IBH, Speciality: Adult program can count towards non-degree programs as overlap credits when concurrently enrolled.
      • IBH, Speciality: Gerontology program credit hours = 13; 100% of 13 credit hours = 13 credit hours; thus 13 credit hours earned in the IBH, Speciality: Gerontology program can count towards non-degree programs as overlap credits when concurrently enrolled.
      • IBH, Speciality: Leadership program credit hours = 13; 100% of 13 credit hours = 13 credit hours; thus 13 credit hours earned in the IBH, Speciality: Leadership program can count towards non-degree programs as overlap credits when concurrently enrolled.
      • IBH, Speciality: Military Families and Veterans program credit hours = 12; 100% of 12 credit hours = 12 credit hours; thus 12 credit hours earned in the IBH, Speciality: Military Families and Veterans  program can count towards non-degree programs as overlap credits when concurrently enrolled.
      • IBH, Speciality: Women’s Health program credit hours = 14; 100% of 14 credit hours = 14 credit hours; thus 14 credit hours earned in the IBH, Speciality: Women’s Health program can count towards non-degree programs as overlap credits when concurrently enrolled.
  • Both programs must give approval for any overlap at all. Program directors must sign-off with approval prior to enrollment in concurrent programs.
  • Overlap credits can count towards any number of non-degree certificate programs within the credit hour limit of the degree seeking program. 
  • Non-degree students should track their program of study each academic term of enrollment to ensure the required courses are completed within the maximum time frame.
  • When a student is nearing program completion, the student must declare intent to graduate via the graduation application process for each non-degree program.
  • As of Feb. 10, 2021, non-degree certificate programs are not eligible for VA Educational Benefits. 

Alumni

CGI Alumni may pursue one or more additional degree-seeking and or non-degree programs under the following conditions.

CGI Degree Program Alumni

In the case of an alumni of a CGI degree program, who wishes obtain a non-degree graduate certificate:

  • Alumni must apply for non-degree program admission. To apply for non-degree certificate program admission, the alumni must complete the Non-Degree Admissions Application for Alumni and be admitted to the program.
  • Only 36% of degree seeking program credits can be overlapped between the degree and the Certificate. (Overlap means where a course is counted towards both the degree and the Certificate.) Grade of B of higher required for a course to be considered for overlap. 3.0 Minimum cumulative GPA requirements. One retake permissible. Retakes exceeding one instance are not eligible for overlap. Credits must be completed within 7 years to count towards overlap.
    • For students enrolled in the Doctor of Behavioral Health (DBH) degree program, 36% of the program credit hours are eligible for overlap. Example: DBH program credit hours = 60; 36% of 60 credit hours = 21 credit hours; thus 21 credit hours earned in the DBH program can count towards non-degree programs as overlap credits when concurrently enrolled.
  • Both programs must give approval for any overlap at all. Program directors must sign-off with approval prior to enrollment in concurrent programs.
  • Overlap credits can count towards any number of non-degree certificate programs.
  • Alumni should track their program of study each academic term of enrollment to ensure the required courses are completed within the maximum time frame.
  • When a student is nearing program completion, the student must declare intent to graduate via the graduation application process for each degree seeking and non-degree program.
  • As of Feb. 10, 2021, the Doctor of Behavioral program is the only program at CGI eligible for VA Educational Benefits. VA Education Benefits eligible students should work with the school certifying officer (email: veterans@cgi.edu)  to confirm the credit limits and costs associated with adding a non-degree certificate program prior to enrolling in an additional program.
  • Alumni who graduated prior to January 1, 2018, overlap credit is not permissible for non-degree certificate program foundation courses (DBH 1000 and DBH 9901).

Alumni of degree seeking or non-degree seeking programs at other institutions must apply for admission to CGI as indicated in standard CGI admission criteria and policies.

Withdrawn Degree-Seeking or Non-Degree Students

In the case of a withdrawal student of a CGI degree seeking program or non-degree program, who also wishes obtain a non-degree graduate certificate:

  • Students must apply as a new student through the Non-degree Admissions Application.
  • Only 36% of degree seeking program credits can be overlapped between a degree program or non-degree program and the non-degree certificate. (Overlap means where a course is counted towards both the degree and the Certificate.) Grade of B of higher required for a course to be considered for overlap. 3.0 Minimum GPA requirements. One retake permissible. Retakes exceeding one instance are not eligible for overlap. Credits must be completed within 7 years to count towards overlap.
    • For students enrolled in the Doctor of Behavioral Health (DBH) degree program, 36% of the program credit hours are eligible for overlap. Example: DBH program credit hours = 60; 36% of 60 credit hours = 21 credit hours; thus 21 credit hours earned in the DBH program can count towards non-degree programs as overlap credits when concurrently enrolled.
  • Both programs must give approval for any overlap at all. Program directors must sign-off with approval prior to enrollment in concurrent programs.
  • Overlap credits can count towards any number of non-degree certificate programs.
  • Alumni should track their program of study each academic term of enrollment to ensure the required courses are completed within the maximum time frame.
  • When a student is nearing program completion, the student must declare intent to graduate via the graduation application process for each degree seeking and non-degree program.
  • As of Feb. 10, 2021, the Doctor of Behavioral program is the only program at CGI eligible for VA Educational Benefits. VA Education Benefits eligible students should work with the school certifying officer (email: veterans@cgi.edu)  to confirm the credit limits and costs associated with adding a non-degree certificate program prior to enrolling in an additional program.
  • Withdrawn students with an outstanding balance on their financial account, must be current ($0 balance due) prior to their admissions application being processed.
  • Withdrawn students who successfully completed courses prior to January 1, 2018, overlap credit is not permissible for non-degree certificate program foundation courses (DBH 1000 and DBH 9901).

Forms

Degree-Seeking Admissions Application

Non-degree Admissions Application

Non-Degree Admissions Application for Enrolled Non-Degree Students

Non-Degree Admissions Application for Enrolled Degree Seeking Students

Non-Degree Admissions Application for Alumni

Approvals/Revision History

Policy was revised on: February 16th, 2021

Policy was approved by: Amanda Harrison, Chief Operating Officer


Testimonials

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The totally online DBH program offered by Cummings Graduate Institute of Behavioral Health Studies is focused on the professional I have grown into: a synergistic disrupter for the healthcare industry, who is passionate about Wholistic Healthcare (e.g., health, behavioral health, and Social Determinants of Health and Mental Health), rendered skillfully through interprofessional teams. The program pillars of medical literacy, integrated behavioral health interventions, and entrepreneurship resonate loudly with me. The healthcare industry will continue to change, with doctoral level professionals needed to play a major role in any successful transformation. My goal is to further advance my knowledge-base, professional standing, and industry commitment to be part of these transformational efforts. In this way I can heed the Quadruple Aim: assuring quality-driven patient-centric care is rendered at the right time, through the right population-based treatment processes, at the right cost, and by empowered professionals embracing the work and committed to their charge.

Ellen Fink-Samnick MSW, ACSW, LCSW, CCM, CRP DBH Candidate, Cummings Graduate Institute for Behavioral Health Studies March 11, 2020

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